Health Records Clerk

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health &  Wellness responsible for the management and operation of Public Health Services within the  Parishes of Clarendon, Manchester and St.  Elizabeth, invites applications from suitably qualified persons for the following position at the  Mandeville Regional Hospital: Health Records Clerk (HTAC/HRT 1) - 1 position vacant

Job Summary
The Health Records Clerk under the supervision of the Health Records Technician, has the responsibility for organizing, implementing,  controlling and maintaining the patient  information system for the provision of optimum patient care.

Requirements

• Four (4) CXC/GCE subjects at the ordinary level including English Language, Biology  and Mathematics;
• Two (2) years` experience at a clerical level within a public sector organization.

Responsibilities

• Checking the master index, casualty registration index and Patient Administration System to see if patient has been seen previously at hospital before  assigning a medical record number;
• At the beginning of each shift, collects all  records from the Emergency desk to complete examination and confirmation on the patient administration system for hospital monthly statistical report;
• Assembling records after registration of  patients;
• Educating patients on the importance of  keeping their appointment date and taking  the appointment card when returning to  the clinic;
• Preparing for the clinic by ensuring that all  health records for patients to attend on a particular date be retrieved before the date of the clinic;
• Ensuring the registration of patients both  manually and electronically;
• Collating of the Jamaica Injury  Surveillance System (JISS) data and all  related incidents or accidents;
• Ensuring that out guides are placed in the  file for each record retrieved;
• Filing laboratory and x-ray results in the  appropriate health records and adds continuation sheets to records if needed  the day before clinic;
• Ensuring that all the health records  needed for the clinic are found before the  day of the clinic.
• Completing an inventory for all the records retrieved for the clinic and places a check mark beside the records that are found;
• Maintaining of appointment systems;
• Maintaining of all methods, systems and  policies which enhances efficient running  of the Department;
• Monitoring EHR ward view daily and  ascertain admission and discharge date,  diagnosis and discharge outcome for all  patients admitted to the firm.

Specific Knowledge, Skills & Competencies

• Good knowledge of the methods, procedures, practices, rules and regulations related of health data  collection;
• Good knowledge of Computer  Applications;
• Ability to analyze statistical reports and  make recommendations;
• Good interpersonal communication skills;
• Good conflict resolution skills;
• Excellent time management skills;
• Excellent customer service skills.

Registration

Operates on a Shift System (7am – 3pm; 2pm – 10pm; 10pm – 7am)

Ensuring that there is proper management  of the following duties:

• Patients are registered on the Patient  Administration System (EHR/PAS) by ascertaining their demographic  information;
• Demographic information updated for  returning patients;
• Records are requested for returning  patients from the File Room;
• Confirming on the EHR/PAS after records  are sent back to the Registration area to indicate if treatment is complete, patient  absconded, patient died etc.

Clinics Outpatient

• Ensuring there is proper management of  the following duties:
  - Registers patients with appointments
  - Gives appointment dates
  - Updates appointment books

Salary

• Maintenance of confidentiality of patient  records;
• Working on weekends when necessary;
• Climbing to retrieve patient records;
• Possible dust hazard.

Salary

• Scale: $1,792,163 - $2,130,319 per annum plus any allowance (s) attached to
  the post) 

Note

Applications letters along with detailed resume should be sent no later than February 14, 2025.

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Contact

The Senior Human Resource Officer 
Mandeville Regional Hospital

32 Hargreaves Avenue,
Mandeville P.O., Manchester
Jamaica.

 

Fax: (876) 625-8493

Email: jobsmrh@gmail.com

Base Salary: Undisclosed