Health Records Clerk - HRT 1

Southern Regional Health Authority
Clarendon Health Department
Compassion | Accountability | Respect | Efficiency
2-3 Georges Street, Denbigh, Clarendon, Jamaica WI
 Tel: (876)986-4548/ 828-1894
 Website: www.srha.gov.jm

The Southern Regional Health Authority (SRHA), a Statutory Body under the Ministry of Health & Wellness responsible for the management and  operation of Public Health Services within the Parishes of Clarendon, Manchester and St.  Elizabeth, invites applications from suitably  qualified persons for the following position at  LIONEL TOWN HOSPITAL:

Health Records Clerk (HTAC/HRT 1) - Not Vacant

Salary range:  $1,792,163– $2,130,319 per annum and any allowance(s) attached to the post

Job Summary
Under the supervision of the Health Records  Technician and the technical supervision of the Health Records Administrator, the incumbent has the responsibility for organizing, implementing,  controlling and maintaining the patient  information system for the provision of optimum patient care. 

Qualifications

• Four (4) CXC/GCE subjects at the ordinary  level including English Language, Biology  and Mathematics;
• Clerical and/or computer experience an asset.

Responsibilities

• Thoroughly checks the master index, casualty registration index and Patient Administration System to see if patient has  been seen previously at hospital before assigning a medical record number;
• At the beginning of each shift, collects all  records from the Emergency desk to complete examination and confirmation on  the patient administration system for  hospital monthly statistical report;
• Assembling records after registration of  patients;
• Educating patients on the importance of  keeping their appointment date and taking  the appointment card when returning to the  clinic;
• Preparing for the clinic by ensuring that all  health records for patients to attend on a particular date be retrieved before the date  of the clinic;
• Ensuring the registration of patients both manually and electronically;
• Collecting Daily inpatient Census and  ensure information is correct.;
• Collating of the Jamaica Injury Surveillance  System (JISS) data and all  related incidents or accidents;
• Ensuring that out guides are placed in the  file for each record retrieved;
• Filing laboratory and x-ray results in the  appropriate health records and adds  continuation sheets to records if  needed the day before clinic;
• Ensuring that all the health records needed for the clinic are found before the day of  the clinic;
• Completing an inventory for all the records  retrieved for the clinic and places a check  mark beside the records that are found;
• Maintenance of all methods, systems and  policies which enhances efficient running of the Department;
• Monitoring EHR ward view daily and  ascertain admission and discharge date, diagnosis and discharge outcome for all  patients admitted to the firm.

REGISTRATION – Operates on a Shift System (7am – 3pm; 2pm – 10pm;
10pm – 7am)

Ensuring there is proper management of  the following duties:

• Patients are registered on the Patient  Administration System (EHR/PAS) by  ascertaining their demographic information;
• Demographic information updated for  returning patients;
• Records are requested for returning  patients from the File Room;
• Confirmation on the EHR/PAS after records are sent back to the registration area to  indicate if treatment is complete, patient  absconded, patient died etc;

CLINICS – OUTPATIENTS

Ensures there is proper management of the following duties:

• Registers patients with appointments;
• Gives appointment dates;
• Updates appointment books .

Specific Knowledge and Skills Required

• Knowledge of the methods, procedures,  practices, rules, and regulations related to  health data collection;
• Knowledge of Computer Applications;
• Ability to analyze statistical reports and  make recommendations;
• Good interpersonal and oral  communication skills;
• Good conflict resolution skills;
• Excellent time management skills;
• Excellent customer service skills;
• Confidentiality;
• Team player.

Special conditions associated with the job

• Maintenance of confidentiality of patient records;
• Working on weekends when necessary;
• Climbing to retrieve patient records;
• Possible dust hazard.

Note

Please indicate in the ‘subject line’ the name of the position to which you are applying.

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Contact

Senior Human Resource Officer
Clarendon Health Department
2-3 Georges Street

Denbigh, 
Clarendon
Jamaica.

Email: lth365jobs@gmail.com

Base Salary: Undisclosed